How to Protect your Business from Cybersecurity Attacks
Many challenges exist for healthcare providers during the execution of their daily duties. While delivering quality health and wellness services to their patients, they also face budgetary constraints, higher security risks, and the rising costs of regulatory compliance. The efficiency of every practice relies heavily on the technology and devices distributed throughout the facility. If a printer or scanner is prone to frequent failures, it adds additional stress on the support staff and patients.
It is no longer feasible to use different pieces of equipment for regular scanning, copying, and printing tasks. With the latest Multifunction Printers (MFPs), healthcare providers can streamline their patient intake and treatment workflows, while reducing the associated overheads and improving the overall efficiency of the practice.
What is a Multifunction Printer and Why Use One
Modern MFPs not only speeds up the process of printing or capturing information, but it also reduces the total cost of these tasks. While additional considerations apply to the healthcare industry such as sanitation and geographical access to the device, an MFP can help practices to establish a more sustainable operating model. MFPs enable greater control and oversight, comes with scanning, copying, and printing features, and integrates with other office productivity solutions.
Reducing the Total Cost of Printing and Copying Tasks
The best way to reduce costs is to eliminate wasteful printing from the office or facility. By establishing a centralized print server, the practice gains greater transparency over every print and can set policies and usage limits for every device or user. With newer MFPs, the software comes included and provides features that can automatically log service requests with the supplier. Keeping the equipment operating reliably is of equal concern for practices, and running out of supplies is never ideal.
Additionally, a single device for all printing, scanning, and copying activities will reduce the physical footprint of the fleet and save on the power costs. New MFPs are eco-friendly certified, requiring a lot less electricity consumption during operations. For even greater savings, considering a Managed Print Services (MPS) provider to take care of all the MFPs can go a long way and establish a single monthly cost for all print-related expenditures.
Improved Document Management and Information Security
To gain the most from an MFP, additional software solutions that streamline the management of documents and records add greater efficiency to the workflows. Document Management Systems (DMS) allow for the quick searching of documents, reduces the footprint of physical documents, and improves information security.
Moving to a digital management system for all documents will make storage and retrieval of critical information quick and easy. A DMS will also allow staff and practitioners to access documents from mobile and handheld devices, providing additional efficiencies during the intake or treatment process. As MFPs integrate with existing software (such as access control systems or active directories), the practice can set specific policies to prevent uncontrolled disclosure of information.
Find-me printing or pull-to-print features provide further benefits of multifunction printers for healthcare providers. With find-me printing, the print server automatically sends the job to the closest MFP from the caregiver. Pull-to-print increases security, with the individual needing to swipe an access card or enter a pin on the MFP before processing the job.
Save on Regulatory Compliance Costs
Digital systems retain a historical record of all access, modifications, and destruction of files stored in the software. This reduces the cost of demonstrable compliance with regulations such as HIPAA. As viewing every document’s history of change requires running a report, any breach or unauthorized access is traceable down to the individual or device.
Information security continues to be a primary concern for every organization and is particularly concerning for healthcare practitioners due to the liabilities involved. Compliance requirements do not just focus on the access and dissemination of records, but also stipulates requirements for disaster recovery. With a digital DMS and a fleet of secured MFPs, healthcare providers can ensure all information remains securely encrypted, schedule regular backups, and establish an efficient disaster recovery plan.
Multifunction Printers from James Imaging for Healthcare Providers on a Budget
While it’s common for healthcare service providers to have to deal with stagnant budgets, it shouldn’t necessarily prevent them from upgrading their legacy equipment. Outsourcing their digital transformation requirements to an external service provider can bring new efficiencies, grant access to technology experts, and establish a consistent budget for the entire IT infrastructure.
Additionally, managed services ensure complete compliance with regulations, delivers greater network security, and reduces the frequency of device failures. James Imaging provides excellent customer services and has a proven history of delivering the right productivity solutions for the healthcare industry. As every type of industry faces higher risks concerning information security, now is the right time to develop an effective digital transformation strategy.
For the latest deals on MFPs and productivity solutions, reach out to one of James Imaging’s consultants by phone or email today.